REQUIREMENTS

HR and Admin Associate (Compensation and Benefits)

Job description

General Objective: To process end-to-end Payroll and Benefits in an accurate, efficient and effective manner.



Specific Objectives:

  • Payroll for all Full-time Employees
    • Performs the accurate and efficient end-to-end process of timekeeping
    • Archives all relevant communication regarding leaves, OT, UT, and absences and connects to the timekeeping processing
    • Using JeonSoft computes accurate and efficient payroll details (including but not limited to statutory deductions, tax deductions, etc.) every payroll cycle
    • Submits to the HR & Administration Manager all documents and details before actual approval of payroll
    • Response (through the HR & Administration Manager) to all disputes, concerns and questions about payroll and benefits
    • Performs all required documentation (including but not limited to filing, replying, accessing, etc.) of payroll and benefits 
    • Process Final Pay and 2316 resigned employees.
  • Payroll for non-regular employees (including but not limited to Freelancers, Consultants, etc.)
    • Performs accurate and efficient end-to-end payroll processing.
    • Submits to the HR & Administration Manager all documents and details before actual approval of payroll
    • Helps respond (through the HR & Administration Manager) to all disputes, concerns and questions about payroll and benefits
    • Performs all required documentation (including but not limited to filing, replying, accessing, etc.) of payroll and benefits.
  • HRIS and Data Entry
    • Encodes, updates, and maintains all personnel details in accordance with the Data Privacy policies (in coordination with Internal Control)
    • Maintains physical/ virtual 201 Files in accordance with the Data Privacy policies (in coordination with Internal Control)
    • Coordinates with HR & Administration Assistant regarding Onboarding and Offboarding of all employees (including Freelancers, Consultants, etc.)
    • Processing of Payroll Account Opening (overall process from enrollment of account to card issuance, full-time employees and freelancers)
  • Statutory Benefits and All Regulatory requirements
    • Maintains a calendar to regularly update, maintain and process all regulatory requirements of the government and communicates these to the HR & Administration Manager.
    • Maintains and archives all (including but not limited to) all documents, permits, contracts, forms, and guidelines of all regulatory requirements and communicates these to the HR & Administration Manager.
    • Provides updated communication to all employees regarding updates, revisions and guidelines of all regulatory offices (e.g. SSS, PhilHealth, PagIBIG, EC, BIR, etc.)
    • Process all monthly contributions and loan remittances and to be submitted to Finance for payment on or before every 10th of the following month. 
    • Performs necessary fieldwork if there are urgent concerns.
  • Company Benefits and All Regulatory requirements
    • Enrollment of newly regularized employees to HMO and deletion of resigned/terminated employees.
    • Maintains a calendar to regularly update, maintain and process all company benefits (including but not limited to HMO, Life and Accident Insurances, etc.) and communicates this to the HR & Administration Manager.
    • Maintains and archives all (including but not limited to) all documents, permits, contracts, forms, and guidelines of all company benefits regulatory requirements and communicates this to the HR & Administration Manager.
    • Provides updated communication to all employees regarding updates, revisions and guidelines of all company benefits (e.g. VL, SL, HMO, Life and Accident Insurance, etc.)
  • Weekly and Monthly Reports
    • Prepare comparative reports for different healthcare providers two (2) months ahead of the renewal period.
    • Prepares comparative report for different accidental insurance providers two (2) months ahead of the renewal period.
    • Prepares payroll forecast and budget allocation to be submitted to finance at least 5 days before the following month. 
    • Perform other facets that may be assigned by the direct manager to other facets of HR & Administration and the Global Corporate Division.
  • Assess and Improve existing payroll flow and system to improve effectiveness and accuracy
  • Other administrative-related tasks that may be assigned by the manager.

 

Requirements

  • Graduate of a top international/ local bachelor's degree (preferably but not required) in BA/ BS HR, Psychology, or any business-related course
  • Preferably with experience using Google suites (Basic calculation skills in a spreadsheet application, such as Excel, or Google Sheets is MUST)
  • There is a Google sheet or Excel skill check while the interview process
  • At least 5 years of experience in handling compensation and benefits. 
  • Preferably with experience in using Smartsheet. 
  • Three years of related experience processing payroll and benefits using HRIS.
  • Ability to adapt to a fast-paced environment and willing to perform various tasks. Working/Learning experience in an international environment, such as globally operating tech companies, is plus
  • Able to provide positive results despite deadlines and tight schedules
  • Must be amenable to work in Makati (with a hybrid work arrangement of at least once a week)
  • Excellent oral and written communication skills in English

Why apply to us?

  • Work schedule: Monday to Friday (Hybrid setup)
  • HMO upon regularization with an additional 1 dependent (fully covered by the Company)
  • Monthly performance bonus
  • 10 VL and 10 SL (unused SL is convertible to cash annually)
  • Company issued item (laptop)
  • Promotion opportunities
  • Government-mandated benefits

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